Running a business can be a complicated affair. There are so many tasks that you need to complete and things can get messy very quickly without proper planning and processes.
Most brands quickly become overwhelmed with tasks. There’s just so much work to do. Fortunately, there are some genius hacks that you can use to streamline your processes and get more done in less time. Check them out below.
Emails seem like a great way to communicate until you actually start using them. Then you quickly see that they create more problems than they solve. People don’t communicate in real-time. Instead, they converse in a piecemeal fashion, often over the course of many days.
It’s critical, therefore, to quit emails as early as you can. Quitting and switching to real-time chat apps will help you and your team achieve higher productivity levels and get more done.
Skip Paper Signing
Paper signing can really slow your business down, especially if you continuously require people to sign forms, contracts or papers as part of your service.
Instead of mailing people envelopes, get them to use a sign PDF online tool. These handy features allow them to use their cursor to simply sign in a box on your docs, mimicking the action of a regular pen.
Block Social Media
Social media can be a real drain on business productivity. The only employees who should be using it during business hours are your marketing team.
If you can, get your IT team to block social media sites so that they don’t distract you or your team as you’re working.
Create A Culture Opposed To Multitasking
The vast majority of workers are not good at multitasking. They struggle to focus on more than one thing at once. Business leaders, therefore, should create a culture opposed to multitasking. Instead, they should encourage employees to block time in their schedule for various tasks so that they can have their full attention. When people concentrate on just one activity, the outcomes tend to be much better.
Automate Customer Registrations
Companies are often so excited to take customer registrations that they forget that it is a task that they can automate. Even though you’re winning new business, actually onboarding a customer can take up a lot of time. If you can, look for ways to automate new registrations. Find out how you can get them to sign up easily online so that they fill in their own details. Getting staff to do this can take up a lot of their time.
Organize Your Company Information
You’ll also want to make sure that employees know where to find specific information about your company’s systems and processes. Create a rigorous filing system you can use to ensure that you’re arranging documents correctly online. If you can, use web-based tools like Trello and Formstack to make it easier to archive all your digital files. Also, include a master document that tells employees how they should file away new documents once they create them.